Kazbar Systems Modern Slavery Policy

Modern Slavery Act 2015 – Slavery and Human Trafficking
Statement of Kazbar Systems

Our Organisation

Kazbar Systems have been powering more than 5000 companies for over 25 years. We take a fresh approach: our consultants have all worked in industry, so have seen corporate and creative workflows up close.

Our target market has 6 main groups and across these groups we provide a full range of end user solutions and productised services.

• Creative industries
• Business2Business
• Education
• IT & Comms
• Public Sector

Introduction from Gavin Miller – Managing Director

Kazbar Systems is committed to the highest level of ethical standards and integrity in its approach to driving out acts of modern-day slavery and human trafficking within our business and from within our supply chains, including sub-contractors, and our partners.

We acknowledge our responsibility under the Modern Slavery Act 2015 and will ensure transparency within our Company and our suppliers of goods and services to the Company.

This policy statement sets out Kazbar Systems actions in understanding all potential Modern Slavery risks related to the business and to put in place steps that are aimed at ensuring there is no slavery or human trafficking in our own business or supply chains. Our Company takes a zero-tolerance attitude toward modern slavery. Kazbar Systems will not support or deal with any business knowingly involved in slavery or human trafficking. Our Company Director will take responsibility for implementing this policy and its objectives.

Furthermore, adequate resources and investment will be provided to ensure that slavery and human trafficking is not taking place within the organisation and its supply chain. This Policy takes into account and supports; the policies, procedures and requirements documented in our Integrated Management System, compliant with the requirements of ISO 9001, ISO 14001, ISO 20001 and ISO 27001. The implementation and operation of this management system underlines our commitment to the modern slavery policy.

Policy Awareness and Communication

Our employees are made aware of our modern slavery policy upon commencement of employment and throughout. They must acknowledge their understanding and compliance with it. Kazbar Systems operate a number of internal policies that describe the approach taken to ensure we are conducting business in an ethical and transparent manner and this applies to all persons working for us or on our behalf.

Internal policies

Kazbar System’s Core Values Anti-Fraud Policy
Whistle Blowing Employee Code of Conduct
Anti-Corruption and Bribery Recruitment
Terms of Business

Living wage

Kazbar Systems is proud to support the principle of a national living wage for our workers and we are clear in our ambition to be seen as an organisation that offers good employment opportunities and rewarding careers. We are committed to ensuring that all directly employed and contracted staff receive a fair wage for the job they perform.

Our supply chains

We will only do business with companies that share our commitment to treat all stakeholders fairly and ethically in accordance with the United Nations Global Compact on human rights, labour regulations, protection of the environment and anti-corruption. We make every effort to ensure that both Kazbar Systems and our suppliers abide by all relevant legislation, including:

The Bribery Act 2010 United Nations Global Compact
Modern Slavery Act 2015 Public Contracts Regulations 2015 Directive 2014/24/EU
Equality Act 2010 Public Services (Social Value) Act 2012

Kazbar Systems operates a supply chain management policy to show transparency in its commitment to maintaining an ethical approach to global human rights. Kazbar Systems will only do business with organisations with whom no part of their business operations contradicts our policy.

Our supply chain includes the following sectors

Distributors
IT Resellers
Manufacturers

Monitoring our supply chain

Our procurement and credit control teams are responsible for supply chain management. When working with subcontractors on a project, the Company employs a Project Management team to take responsibility of the subcontractor relationship, in order to provide ourselves and customers with a single point of accountability. To ensure all those in our supply chain comply with our values and ethics, we have in place a monitoring programme using a three-point system of audits, operational performance management meetings and customer feedback. Our ISO9001:2008 quality management system provides us with processes and procedures for reviewing supplier performance, including a rolling audit programme. In addition to audits we also hold quarterly performance management meetings where each individual subcontractor’s performance is measured against set KPIs.

Dealing with issues within our supply chain

Non-performance is identified early at contract reviews, customer meetings or customer escalation routes available throughout the contract. The credit control and procurement teams will assess the issue and agree any corrective action that needs to be taken, and the degree to which the subcontractor should be monitored moving forward to avoid a repeat of the issue. Information about the issue is kept in the Company’s files, with any commercial implications being dealt with by the Company Director.

The subcontractor review process is conducted through a balanced scorecard using a traffic light system. We work through a positive action process whereby we always look to find a positive outcome with a subcontractor and ensure corrective action is taken. However, where a sub-contractor has consistently underperformed and the available support systems have not proved effective, we will look to terminate our agreement and source a new supplier. In addition to this, when a major non-conformance is identified (for example risk to the person or property), we will conduct a comprehensive investigation which may result in termination.

Training

To ensure a high level of understanding of the risks of modern slavery and human trafficking in our business and supply chain, we conduct training sessions for our Purchasing team and wider business.

Recruitment

Kazbar Systems is committed to providing equal opportunities in all aspects of employment and the recruitment process.

Gavin Miller
Managing Director

June 1st 2020

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